How to Print an Email From Gmail, Outlook, iPhone, iPad and Android

Quick answer: open the email and look for the Print option. In Gmail on a computer, click the printer icon at the top right of the message (or press Ctrl + P / Cmd + P). In Outlook, open the message and choose File > Print, or click the three-dot menu and select Print. On an iPhone or iPad, open the email in Mail, tap the reply arrow, then Print. On Android, open the email in Gmail, tap the three-dot menu, then Print.

That covers 90% of cases. The rest of this guide gives step-by-step instructions for every major email app, plus how to print a whole conversation, just one message from a thread, attachments, or an email as a PDF, and what to do when the email prints blank, cut off or tiny.

How to Print an Email From Gmail

Gmail on a computer

1. Open the email.
2. To print the whole conversation, click the printer icon ("Print all") at the top right, above the first message.
3. To print one message in a thread, click the three-dot menu next to that message's reply arrow and choose Print.
4. In the print preview, choose your printer and click Print.

Google's own instructions are in the Gmail Help Center.

Gmail app on Android

1. Open the email in the Gmail app.
2. Tap the three-dot menu at the top right (for the whole conversation) or next to a single message.
3. Tap Print, choose your printer, and tap the print button.

Gmail app on iPhone or iPad

1. Open the email in the Gmail app.
2. Tap the three-dot menu next to the message (or at the top for the whole thread).
3. Tap Print (or Print all), choose your AirPrint printer, and tap Print.

How to Print an Email From Outlook

Classic Outlook for Windows (Microsoft 365, Outlook 2021/2019)

1. Open or select the email.
2. Go to File > Print, or press Ctrl + P.
3. Under Settings, choose Memo Style to print the message (Table Style prints the inbox list instead).
4. Click Print Options if you want to print attachments too, then click Print.

New Outlook for Windows and Outlook on the web (Outlook.com)

1. Open the email.
2. Click the three-dot menu (More actions) at the top right of the message.
3. Choose Print. A print preview opens.
4. Click Print again, choose your printer, and confirm.

Microsoft's support pages cover printing messages in Outlook and printing part of a message.

Outlook for Mac

1. Open the email.
2. Choose File > Print, or press Cmd + P.
3. Pick your printer and click Print.

Outlook app on iPhone, iPad or Android

1. Open the email.
2. Tap the three-dot menu on the message.
3. Tap Print, then choose your printer.

How to Print an Email From iPhone or iPad (Apple Mail)

1. Open the email in the Mail app.
2. Tap the reply arrow at the bottom (iPhone) or top (iPad).
3. Scroll down the menu and tap Print.
4. Tap Printer to pick your printer, set copies, then tap Print.

The printer needs to support AirPrint and be on the same Wi-Fi network. Apple explains the details in Use AirPrint to print from your iPhone or iPad. If your printer doesn't show up, see AirPrint not working. For more iPad-specific setup, see how to print from an iPad.

How to Print an Email From Apple Mail on a Mac

1. Select or open the email.
2. Choose File > Print, or press Cmd + P.
3. Pick your printer and click Print.

How to Print an Email From Yahoo Mail

1. Open the email.
2. Click the three-dot menu (More) in the toolbar above the message.
3. Choose Print, then confirm in your browser's print window.

How to Print Specific Parts of an Email

Print only one message from a long thread

Use the menu on the individual message, not the "Print all" icon at the top. In Gmail it's the three dots next to that message's reply arrow; in Outlook, open the single message in its own window first.

Print just a section of an email

Highlight the text, copy it, paste it into a blank document, and print that.

Print email attachments

Open the attachment first, then print from the app it opens in (a PDF viewer, Word, Photos). Classic Outlook can print attachments along with the message: File > Print > Print Options > Print attached files. For PDFs that won't print, see how to print a PDF.

Save an email as a PDF instead of printing

Open the print window and change the printer (Destination) to Save as PDF (Chrome, Edge, Mac) or Microsoft Print to PDF (Windows). On iPhone, open the print preview, then pinch outward on the preview to open it as a PDF and share it. If the Windows option is missing, see Microsoft Print to PDF fixes.

Print an email without the header details

Copy the body text into a document and print that. Gmail and Outlook always include the sender, recipients and date when printing a message, which is usually what you want for records.

Print a text message or iMessage

That's a different process, since phones don't have a print button for texts. See how to print text messages.

Email Printing Problems and Fixes

Problem	Cause	Fix
Prints the inbox list, not the message	Outlook set to Table Style	Open the message and choose Memo Style in File > Print
Text cut off on the right	Wide newsletter layout	Set Scale to Fit to page or 80–90%, or switch to landscape. More in printer cutting off edges.
Print is tiny	Scaling shrinks a wide email	Set Scale to a custom value like 100% and print in landscape
Images don't print	Images blocked or background graphics off	Click "Show images" first; tick Background graphics in More settings
Blank page prints	Browser print glitch or ink issue	Print to PDF first, then print the PDF. If every job is blank, see printer printing blank pages.
Printer not listed on phone	Phone and printer on different networks	Join the same Wi-Fi; see printing from your phone
Job sent but nothing happens	Stuck queue or offline printer	Clear the print queue or fix a printer that's offline

Save Ink When You Print Emails

Marketing emails are full of color banners and logos that burn through ink. Before printing, set Color to Black and white, turn off Background graphics, and print only the message you need instead of the whole thread. Our guide to grayscale vs. monochrome vs. draft mode shows which settings actually save ink. When you do need a new cartridge, find remanufactured and compatible ink for your model in our find ink by printer directory.

Frequently Asked Questions

Where is the print button in Gmail?

On a computer, it's the printer icon at the top right of an open email, labeled "Print all." To print one message in a thread, use the three-dot menu beside that message.

How do I print an email from Outlook without printing the whole thread?

Open the single message in its own window (double-click it), then choose File > Print. In Outlook on the web, use the three-dot menu on the specific message.

Why is there no print option in the Mail app on my iPhone?

It's inside the reply menu. Open the email, tap the reply arrow, and scroll down to Print.

Can I print an email without a printer?

Save it as a PDF and print it later, or email the PDF to a print shop or library. See our list of places to print documents near you.

How do I print several emails at once?

Classic Outlook for Windows lets you select multiple messages (Ctrl + click) and print them in one job. Gmail prints one conversation at a time; to print many, label them, forward them into a single message, or save each as a PDF and combine them.

Why does my printed email have a huge font or a narrow column?

Many emails are designed for phones. Switch to landscape or adjust Scale in the print preview until the layout fills the page.