How to Print a Google Calendar (Monthly, Weekly, Blank, PDF and From Your Phone)

Quick answer: To print a Google Calendar, open it on a computer at calendar.google.com, pick a view (Day, Week, Month or Schedule), then click the Settings gear at the top right and choose Print. On the Print preview page, set the date range, font size, orientation and color style, then click Print. To make a PDF, change the destination to Save as PDF in your browser's print window.

Published November 1, 2026 · By Lauren Elward, Castle Ink

Key Takeaways

• Printing is in the Settings gear menu, not the File menu: gear icon > Print opens Google Calendar's Print preview.
• The view you choose sets the layout. Week fits most schedules; Month makes a wall calendar; Schedule prints a list with optional descriptions.
• Only checked calendars print. Uncheck the ones you don't want, or uncheck all of them for a blank calendar.
• Font size changes readability, not the number of days on a page. Use the date range for that.
• Phones can't print from the Google Calendar app. Use a computer, or open the desktop site in your phone's browser.

How Do I Print a Google Calendar?

You print from Google Calendar on the web, using the Print item in the Settings menu. Google's Calendar Help page gives these steps:

1. On your computer, open calendar.google.com.
2. At the top right, choose a view: Day, Week, Month, Schedule or 4 days (or your custom view).
3. Click Settings (the gear icon) at the top right, then Print.
4. On the Print preview page, adjust the date range and options.
5. Click Print. Your browser's print window opens; choose your printer and click Print again.

If your printer doesn't show up in the browser's list, add it to your computer first: how to add a printer in Windows, how to add a printer to a Mac or how to print from a Chromebook.

What Print Options Does Google Calendar Have?

The Print preview page lets you choose the date range, text size, page direction and how colorful events look. Google's help page and current guides list these settings:

With Full color, Google shows your responses in the boxes: events you accepted print as solid color, Maybe adds a question mark, events you haven't answered print as an outline, and declined events (if shown) are marked with a crossed-out circle. Locations and rooms print when there's space. Exact labels can shift slightly as Google updates Calendar, so if an option looks different, the same choices are usually nearby on the preview page.

How Do I Print a Monthly, Weekly or Custom Date Range?

Choose the view first, then set the dates. For a month, switch to Month view, go to that month, and open Settings > Print. For a week, use Week. To print several weeks or months at once, widen the Print range on the preview page.

For a layout Google doesn't offer by default, such as 2 weeks or 10 days per page, set a custom view: Settings > Settings > View options > Set custom view, pick the number of days or weeks, then choose that view from the view menu before printing. A 5-day work week is easiest: Week view with Show weekends unchecked.

• Monthly wall calendar: Month view, Landscape, Full color, a larger font size.
• Weekly planner page: Week view, Portrait or Landscape, weekends on or off.
• Agenda with details: Schedule view with descriptions turned on.
• One busy day: Day view, which shows an hour-by-hour grid.

Printing a month on sturdier paper so it can hang on the fridge? See how to print on cardstock. For a planner binder, 3-hole punched printer paper saves punching every page. As an Amazon Associate we earn from qualifying purchases.

How Do I Print a Blank Google Calendar?

Hide every calendar in the left sidebar, then print. With nothing checked under My calendars and Other calendars, the Month or Week view prints as an empty grid with just the dates, ready to fill in by hand.

1. In the left sidebar, uncheck each calendar under My calendars and Other calendars (including Holidays and Birthdays if you don't want them).
2. Switch to Month view and go to the month you want.
3. Open Settings > Print, set the range (several months if you like), choose Landscape and print.
4. Re-check your calendars afterward so they show up on screen again.

How Do I Print Shared or Multiple Calendars?

Check every calendar you want on paper in the left sidebar before you open Print. Google Calendar prints whatever is visible, so a shared family calendar, a coworker's calendar and your own can all print together on one page, each in its own color.

• Just one person's calendar: hover over it in the sidebar, click the three-dot menu and choose Display this only, then print.
• Telling calendars apart: use Full color, and give each calendar a distinct color from its three-dot menu. Black and white printouts can make shared calendars hard to tell apart.
• A shared calendar isn't listed: it hasn't been added to your account. Ask the owner for the share link or add it under Other calendars, then print.

How Do I Save a Google Calendar as a PDF?

Go through the normal print steps, and when your browser's print window opens, change the Destination to Save as PDF and click Save. On a Mac, click the PDF button and choose Save as PDF. On Windows you can also pick Microsoft Print to PDF. Google's help page confirms the Save as PDF route for calendars.

A PDF is handy for emailing a schedule or printing from a phone later. If the PDF won't print correctly, see how to print a PDF and fix one that won't print.

How Do I Print Google Calendar From My Phone?

The Google Calendar app for iPhone and Android doesn't have a print option. Your best options are to print from a computer, or to open the desktop version of Google Calendar in your phone's browser.

1. Open calendar.google.com in Chrome or Safari on your phone.
2. Request the desktop site: in Chrome, tap the three-dot menu and check Desktop site; in Safari on iPhone, tap the page menu in the address bar and choose Request Desktop Website.
3. Sign in if needed, then use Settings > Print as you would on a computer.
4. In the print window, pick your printer, or save a PDF to print later.

The desktop site is small on a phone screen and doesn't always load reliably, so a screenshot of the app's Month or Schedule view is a quick fallback for a simple printout. Your phone and printer need to share a Wi-Fi network; see how to print from your phone for setup help.

Why Is My Printed Google Calendar Too Small or Cut Off?

Small text usually comes from fitting too many days or events onto one page, and cut-off edges usually come from scaling or margin settings in the browser. Try these fixes in order.

• Text too tiny: raise Font size on the Print preview page, switch to Landscape, and hide calendars you don't need. If a month is still crowded, print Week view instead.
• Events missing on busy days: Month view squeezes each day into a small box. Week or Schedule view shows every event.
• Edges or the last row cut off: in your browser's print window, make sure scale is set to default or "fit," the paper size is Letter, and margins aren't set to None. If the printer itself trims the page, see printer cutting off the edges or bottom of the page.
• Colors missing: check that Color & style is set to Full color and the browser isn't printing in black and white. See how to fix a printer that only prints black and white.
• The Print item doesn't respond: allow pop-ups for calendar.google.com, try another browser, or save a PDF and print that.

For more on page direction in other apps, see how to print in landscape.

What Are Other Ways to Get a Printable Calendar?

If Google's print layouts don't suit you, move the events somewhere with more print options or start from a template.

• Outlook: export your calendar from Settings > Settings > Import & export > Export, which downloads a ZIP of .ics files, and import them into Outlook. Outlook has more print styles, as covered in how to print an Outlook calendar.
• Free templates: Microsoft's free calendar templates for Word and Excel and Canva's calendar designs give you a styled blank calendar; see how to print from Canva.
• Google Sheets: build or copy a simple calendar grid in a spreadsheet and print it with Google Sheets' print settings.
• Bigger paper: if your printer takes 11x17 tabloid paper, a month printed in Landscape is much easier to read on the wall. See paper sizes explained.

How Can I Save Ink When Printing a Calendar?

Choose Outline or Black and white under Color & style. Full color fills every event box with ink, which adds up fast on a busy month. Hiding calendars you don't need and leaving off declined events also cuts down on filled boxes. For the difference between grayscale and black-only printing, see grayscale vs. monochrome and draft mode.

Calendars and schedules get reprinted often, so cost per page matters. For HP DeskJet 3600 and ENVY 4500 series inkjets, the Remanufactured for HP 63XL black and tri-color 2-pack is a popular choice; office OfficeJet Pro 8600 series printers use the Remanufactured for HP 950XL/951XL 4-pack; and for black and white schedules on an HP LaserJet Pro M201 or M225, the compatible HP 83A toner keeps each page cheap. For any other model, use Find Ink by Printer.

Frequently Asked Questions

Keep Your Printer Stocked

A printed family calendar or work schedule is only useful if the printer has ink when you need it. Castle Ink has supplied remanufactured ink cartridges and compatible toner since 2005, with a 100% satisfaction guarantee. Order by 4 PM ET Monday through Friday and it ships the same day, with free shipping over $50.

• HP ink cartridges and HP toner
• Brother toner cartridges
• Canon ink cartridges
• Epson ink cartridges

Using Outlook at work? See how to print an Outlook calendar for classic Outlook, new Outlook and Outlook on the web.

Sources

• Google Calendar Help: Print your calendar
• How-To Geek: How to Print a Google Calendar
• CustomGuide: How to Print Your Google Calendar

About the author: Lauren Elward writes Castle Ink's printer help guides, drawing on more than 20 years of family experience in printers, ink and toner.